Baba’s Kitchen is looking for a Restaurant Administrator to manage staff travel, visa renewals, contracts, invoicing, event coordination, and communication between restaurant locations. This role requires strong organizational skills, communication, and teamwork. Experience working with Indian businesses or teams is a plus.
- Work Location: 35 Lê Văn Miến, Thảo Điền, Ho Chi Minh City
- Working Hours: 10:00 AM – 6:00 PM (Monday – Saturday)
Key Responsibilities:
1. Staff Travel & Visa Processing
• Ensure all staff visas and work permits are renewed on time.
• Book flights and handle check-in for staff travel.
• Work with travel agencies to get the best deals on tickets.
2. Contracts & Invoicing
• Prepare contracts with vendors and customers.
• Deliver red invoices to customers on time.
• Collect red invoices from vendors and send them to the accountant.
• Liaise with the remote accountant for accurate financial reporting.
3. Event & Restaurant Coordination
• Communicate with restaurant managers from 4 locations to discuss menu updates and bookings.
• Organize and coordinate restaurant events, ensuring smooth operations.
• Arrange logistics, vendors, and staff scheduling for events.
4. General Administrative Support
• Respond to emails and calls within 2 working hours.
• Manage emails, calls, and bookings with travel agencies, vendors, and restaurant managers.
• Keep records organized and up to date.
• Support restaurant management with administrative tasks.
Performance KPIs:
1. Staff Travel & Visa Management
• 100% visa renewals completed on time.
• No travel delays due to admin errors.
• Secure the best flight deals and complete check-ins on time.
2. Contracts & Invoicing
• Contracts prepared and finalized within 3 working days.
• 100% on-time delivery of red invoices to customers.
• No missing invoices—ensure all vendor invoices are sent to the accountant on time.
3. Event & Restaurant Coordination
• Regular communication with all 4 restaurant managers on menu updates and bookings.
• Events planned at least 48 hours in advance with all details in place.
• 90% positive feedback from staff and management on event execution.
4. General Admin & Communication
• Respond to emails and calls within 2 working hours.
• Keep all records 100% accurate and up to date.
• Ensure smooth coordination with external vendors, travel agencies, and the accountant.
Who You Are:
• Experience: 2+ years in admin, hospitality, or event coordination.
• Skills: Strong organization, communication, and team coordination.
• Tech-Savvy:
- Proficient in email management & Microsoft Excel.
- Experience with Canva is a plus.
- Comfortable using online tools for booking & invoicing.
• Team work and self efficiency: Enjoy working in a team but also have ability to work independently.
• Language: English & Vietnamese (other languages are a plus).
• Experience working with Indian businesses or teams is a plus.
What We Offer:
• Competitive salary and performance bonuses.
• Social insurance (Bảo hiểm xã hội) as per labor law.
• Daily lunch provided.
• Career growth opportunities.
• A fun and supportive work environment.
How to Apply:
📩 Send your CV to email: info@babas.kitchen
📍 Work Location: 35 Lê Văn Miến, Thảo Điền, Ho Chi Minh City
📞 Contact for Interview: Kamal – 090 713 2436